HEATROX ENTERTAINMENT
PRIVACY POLICY
Effective Date: July 19, 2026
1. Introduction
Heatrox Entertainment (“Heatrox,” “we,” “us,” or “our”) is a music entertainment company specializing in music production and artist and song placement. This Privacy Policy covers the website located at www.heatroxent.com (the “Site”). It explains what information we collect through the Site, why we collect it, who we share it with, and the choices you have. This policy is incorporated by reference into our Terms of Use.
2. Information We Collect
Information you give us. The Site does not require you to create an account or fill out forms. If you choose to contact us by email or phone using the contact details posted on the Site, we collect the information you provide — such as your name, email address, phone number, and the contents of your message.
Information collected automatically. Like most websites, the Site automatically collects certain technical information when you visit: your IP address, browser and device type, the pages you view, the date and time of your visit, the site that referred you, and your approximate (city-level) location. This is collected through cookies, analytics tools, and server logs, as described in Section 4.
3. How We Use Information
We use the information we collect to:
- Respond to inquiries you send us;
- Communicate about music production, placement, and other business matters you contact us about;
- Operate, maintain, and improve the Site;
- Protect the security of the Site and prevent fraud and abuse; and
- Comply with legal obligations.
4. Cookies and Tracking Technologies
Cookies are small text files placed on your device when you visit a website. The Site uses:
- Necessary and functional cookies, which make the Site work properly; and
- Analytics cookies, such as Google Analytics, which help us understand how visitors use the Site so we can improve it.
The Site also embeds third-party media players, including YouTube video and music players. Embedded content may set its own cookies and collect viewing data under the provider’s own privacy policy (for YouTube, Google’s privacy policy).
You can control cookies through your browser settings, including blocking or deleting them. To opt out of Google Analytics specifically, you can install the Google Analytics opt-out browser add-on.
5. How We Share Information
We do not sell your personal information. We share information only in these circumstances:
- Service providers: companies that help us run the Site and our business, such as our website hosting platform and email providers. They may process information only to provide services to us.
- Legal requirements: when required by law, subpoena, or legal process, or to protect the rights, safety, or property of Heatrox Entertainment or others.
- Business transfers: if our business is merged, acquired, or reorganized, information may transfer as part of that transaction.
- With consent: in any other case, we will ask you first.
6. Do Not Track and Global Privacy Control
Some browsers can send “Do Not Track” (DNT) signals or Global Privacy Control (GPC) signals. The Site does not currently respond to DNT or GPC signals. Because we do not sell personal information, there is no sale to opt out of; you can exercise all other privacy choices by contacting us directly using the information in Section 12.
7. Your Privacy Rights
We honor the following requests from any visitor, regardless of where you live:
- Access: ask what personal information we have about you;
- Correction: ask us to correct inaccurate information;
- Deletion: ask us to delete your information;
- Opt out: ask us to stop contacting you; and
- No discrimination: we will not treat you differently for exercising these rights.
To make a request, email or call us using the contact information in Section 12. We may need to verify your identity before acting on a request.
8. Data Retention
We keep personal information only as long as needed for the purposes described in this policy — for example, for as long as it takes to handle your inquiry and any follow-up — or as required for legal, tax, or accounting reasons. When information is no longer needed, we delete or de-identify it.
9. Security
We use reasonable administrative, technical, and physical safeguards to protect personal information. That said, no method of transmission over the internet or electronic storage is 100% secure, and we cannot guarantee absolute security.
10. Children’s Privacy
The Site is not directed to children under 13, and we do not knowingly collect personal information from children under 13. If you believe a child has provided us personal information, please contact us using the information in Section 12 and we will delete it.
11. Third-Party Sites
The Site links to and embeds third-party sites and services — including YouTube, our social media pages (such as Facebook, Twitter/X, and Pinterest), and the site of Missing Link Music, which handles our publishing administration. Those sites have their own privacy practices, and this policy does not cover them. We encourage you to review the privacy policy of any site you visit.
12. Contact Us
For privacy questions or to exercise any of the rights described above, contact:
Heatrox Entertainment
Email: crystal@heatroxent.com or stone@heatroxent.com
Phone: 760-641-5560
13. Changes to This Policy
We may update this Privacy Policy from time to time. Updates will be posted on this page with a new effective date, and we will flag material changes with a notice on the Site. Your continued use of the Site after an update means you accept the revised policy.